Baseball by the Beach - North Curl Curl

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    1      Purpose

     

    To ensure that all club purchases are controlled according to club policy.

     

    2      Scope

     

    This procedure applies to all purchases of goods and equipment.  All purchases will fall into one of the following three categories:-

    Equipment for use on grounds.

    Equipment for the use of the teams or Administration.

    Capital purchases.

     

    3      Responsibilities

     

    The following officers are authorised to purchase goods where the costs are approved by the committee.  Where a purchase cost has not been approved the matter is to be referred to the Treasurer, and if unresolved, the President

     

    4      Procedure

     

    Orders must be approved by the committee or the President for all club purchases of equipment, goods and services.

     

    4.1      Limits of Authority

     

    The following limits of authority shall apply to values of orders raised by various Officers.  No other person has authority to order goods and/or services on behalf of the club:-

     

    Staff Position

    Limit of Authority

    Comment

    President

    No limit

    With Committee approval

    Deputy President

    No limit

    With Committee Approval

    Secretary

    Administration requirements

    Treasurer

    No Limits

    With Committee Approval

    Equipment Coordinator

    $1000

     

    $ 200

    With Committee Approval

    Without Committee Approval

    Grounds Stewart

    $ 500

     

    $   50

    With Committee Approval

    Without Committee Approval

    Canteen Coordinator

    $ 500

    Without Committee Approval

     

     

    4.2      Raising Orders

     

    The following information is essential and must be included on all orders:-

     

    • Date

    • To supplier name/address

    • Delivery address

    • Date required

    • Item description(s)

    • Quantity/rate/amount.

    • Signature

    • Approved by Signature

    PURCHASING PROCEDURE

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