1 Purpose
To ensure that all club purchases are controlled according to club policy.
2 Scope
This procedure applies to all purchases of goods and equipment. All purchases will fall into one of the following three categories:-
Equipment for use on grounds.
Equipment for the use of the teams or Administration.
Capital purchases.
3 Responsibilities
The following officers are authorised to purchase goods where the costs are approved by the committee. Where a purchase cost has not been approved the matter is to be referred to the Treasurer, and if unresolved, the President
4 Procedure
Orders must be approved by the committee or the President for all club purchases of equipment, goods and services.
4.1 Limits of Authority
The following limits of authority shall apply to values of orders raised by various Officers. No other person has authority to order goods and/or services on behalf of the club:-
|
Staff Position |
Limit of Authority |
Comment |
|
President |
No limit |
With Committee approval |
|
Deputy President |
No limit |
With Committee Approval |
|
Secretary |
Administration requirements |
|
|
Treasurer |
No Limits |
With Committee Approval |
|
Equipment Coordinator |
$1000
$ 200 |
With Committee Approval Without Committee Approval |
|
Grounds Stewart |
$ 500
$ 50 |
With Committee Approval Without Committee Approval |
|
Canteen Coordinator |
$ 500 |
Without Committee Approval |
4.2 Raising Orders
The following information is essential and must be included on all orders:-
-
Date
-
To supplier name/address
-
Delivery address
-
Date required
-
Item description(s)
-
Quantity/rate/amount.
-
Signature
-
Approved by Signature