Club Positions - Secretary

Position

Secretary

 

Responsible to

The President and general members.

 

Description

 

• Attend to the general administration of the club and stay abreast with happenings;

 

• Liaise with Committee when necessary;

 

• Receive all incoming correspondence and distribute to relevant or all Committee members;

 

• Will be the only person within the club to issue correspondence, with the exception of the Treasurer who may send invoices and payments as needed.

 

• President is involved in most club issues so it is normal that they are included the majority of times;

 

• Respond to correspondence where necessary;

 

• Be aware of information in the club constitution;

 

• Collect postal mail weekly during registration time and during the playing season, fortnightly at other times unless anticipating particular mail;

 

• Attend monthly committee meetings, record minutes, prepare minutes and distribute to Committee members and Life Members within 7 days if possible. Once accepted forward to the Web Administrator for publication;

 

• Prepare agenda for all committee meetings and send to Committee members at least 7 days preceding meeting if possible;

 

• Provide as soon as possible all information relevant to our members to the Web Administrator for publication e.g. upcoming dates (club and league based), general information etc.

 

• Assistance with lead up to registration and throughout where required;

 

• During playing season provide any dates and relevant information to Newsletter Publisher for inclusion;