Club Positions - Secretary
Position
Secretary
Responsible to
The President and general members.
Description
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Attend to the general administration of the club and stay abreast with happenings;
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Liaise with Committee when necessary;
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Receive all incoming correspondence and distribute to relevant or all Committee members;
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Will be the only person within the club to issue correspondence, with the exception of the Treasurer who may send invoices and payments as needed.
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President is involved in most club issues so it is normal that they are included the majority of times;
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Respond to correspondence where necessary;
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Be aware of information in the club constitution;
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Collect postal mail weekly during registration time and during the playing season, fortnightly at other times unless anticipating particular mail;
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Attend monthly committee meetings, record minutes, prepare minutes and distribute to Committee members and Life Members within 7 days if possible. Once accepted forward to the Web Administrator for publication;
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Prepare agenda for all committee meetings and send to Committee members at least 7 days preceding meeting if possible;
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Provide as soon as possible all information relevant to our members to the Web Administrator for publication e.g. upcoming dates (club and league based), general information etc.
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Assistance with lead up to registration and throughout where required;
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During playing season provide any dates and relevant information to Newsletter Publisher for inclusion;