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    Club Positions - Secretary

    Position

    Secretary

     

    Responsible to

    The President and general members.

     

    Description

     

    • Attend to the general administration of the club and stay abreast with happenings;

     

    • Liaise with Committee when necessary;

     

    • Receive all incoming correspondence and distribute to relevant or all Committee members;

     

    • Will be the only person within the club to issue correspondence, with the exception of the Treasurer who may send invoices and payments as needed.

     

    • President is involved in most club issues so it is normal that they are included the majority of times;

     

    • Respond to correspondence where necessary;

     

    • Be aware of information in the club constitution;

     

    • Collect postal mail weekly during registration time and during the playing season, fortnightly at other times unless anticipating particular mail;

     

    • Attend monthly committee meetings, record minutes, prepare minutes and distribute to Committee members and Life Members within 7 days if possible. Once accepted forward to the Web Administrator for publication;

     

    • Prepare agenda for all committee meetings and send to Committee members at least 7 days preceding meeting if possible;

     

    • Provide as soon as possible all information relevant to our members to the Web Administrator for publication e.g. upcoming dates (club and league based), general information etc.

     

    • Assistance with lead up to registration and throughout where required;

     

    • During playing season provide any dates and relevant information to Newsletter Publisher for inclusion;

     

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